My Place Mentoring – Intake Survey

The My Place Project Mentoring programme aims to empower marginal communities to build skills, knowledge and connections in order to save their heritage and build a better future. We will do this by helping strengthen organisations, improving fundraising abilities. By marginal, we mean communities that may be disadvantaged geographically or economically.

This initial survey has been designed to assess the levels of confidence, skills and knowledge of community groups supported through the My Place Mentoring across key areas related to the capacity to deliver projects.

Why do we need this information? The results will be used to inform the types of support provided and assess the impact of that support based on a follow up survey completed at the end of your mentoring.

It is important that you complete the questions on the demographics of the group, e.g. age and economic profile, in order to meet the conditions of our funding and help to shape further support for groups in the future.

All responses will be treated in the strictest confidence and will only be used by the Scottish Civic Trust for the purposes of the My Place Mentoring programme.

My Place Mentoring is delivered by the Scottish Civic Trust and funded by the Heritage Lottery Fund, Historic Environment Scotland, the Scottish Government and the William Grant Foundation.

* = Required field

My Place Mentoring – Part 1

About you

Who is completing this form?
(we would like the same people to complete the follow up survey to measure impact effectively)

Individual

A group

What positions/roles do they have in the group? *

Who is the main point of contact for your group? *

What is their role in the group? *

Please provide an email address and telephone number. This will be the email address and telephone number that we use to contact you and your group.

Email *

Telephone *

Mobile

About your group

What is the name of your organisation? *

How would you describe your organisation? (tick all that apply)

What is the aim, vision or overall objective of your group? *

What community or area does your group represent or serve? (Priority will be given to groups in geographically remote areas or that are within the 15% of lowest ranking Scottish Index of Multiple Deprivation areas). *

How many full time equivalent (FTE) staff and volunteers does your organisation employ?

FTE Staff *

Volunteers *

What proportion of volunteers undertake the following roles?
We would expect the aggregate figure to be greater than 100% with volunteers undertaking more than one role in most cases

Board or equivalent *

Steering Group or equivalent *

Fundraising *

Marketing and promotion *

Physical or practical *

Other (please state)

How many people are members, affiliates or regular attendees of the group? *

We are just looking to gauge the size of the group at the start of your mentoring support

What proportion of volunteers undertake the following roles?
We would expect the aggregate figure to be greater than 100% with volunteers undertaking more than one role in most cases

Under 16 *

16-24 *

25-44 *

45-64 *

65-74 *

75+ *

Approximately what proportion of the group are from the following ethnic groups?
We would expect the aggregate figure to be greater than 100% with volunteers undertaking more than one role in most cases

White *

Mixed / Multiple ethnic groups *

Asian / Asian British *

Black / African / Caribbean / Black British *

Other ethnic group *

Prefer not to say *

Approximately what proportion of the group are
Approximate percentage values are fine

Employed - full time *

Employed - part time *

Unemployed - less than 12 months *

Unemployed - more than 12 months *

Retired *

Looking after house/children/adult (carer) *

Student - school *

Studying - college or university *

Other (please state)

Your Project or Idea

If relevant, what is the name of the project or proposal you are working towards with which you are involved?

Please provide details of the project or proposal you are working towards (max 100 words)

What do you want to achieve from the mentoring support?

What outcomes do you ultimately want to achieve from the project? (i.e. what changes do you want to make in your local area/community to make it a better place to live, work or visit?)

My Place Mentoring – Part 2

Skills assessment

How would you rate (a) the confidence (b) the current skills of the relevant members of your group or organisation in the following areas?
Use a scale of 1 to 5 where 1 = no confidence or skills and 5 = extremely confident or skilled.

Governance (e.g. building a team and working effectively both internally and with partners based on an assessment of strengths and weaknesses)

What is the group’s / group members’ experience of assessing and improving governance issues of relevance to this group and/or project? Please provide examples of relevant projects or activities. If you don’t have experience in this subject you can simply say ‘none’.

Financial management (e.g. ensuring the financial stability of a group and/or project)

What is the group’s / group members’ experience of financial management of relevance to this group and/or project? Please provide examples of relevant projects or activities. If you don’t have experience in this subject you can simply say ‘none’.

Business planning (e.g. identifying the correct expertise to develop and deliver a project)

What is the group’s / group members’ experience of business planning of relevance to this group and/or project? Please provide examples of relevant projects or activities. If you don’t have experience in this subject you can simply say ‘none’.

Fundraising (e.g. identifying and securing funding for initial work such as options appraisals or legal advice, as well as building works etc.).
Use a scale of 1 to 5 where 1 = no confidence or skills and 5 = extremely confident or skilled.

What is the group’s / group members’ experience of fundraising of relevance to this group and/or project? Please provide examples of relevant projects or activities. If you don’t have experience in this subject you can simply say ‘none’.

Communications (e.g. using digital and social media effectively to market a project, engage the community and attract funders.)
Use a scale of 1 to 5 where 1 = no confidence or skills and 5 = extremely confident or skilled.

What is the group’s / group members’ experience of using communications channels effectively in the context of this group and/or project? Please provide examples of relevant projects or activities. If you don’t have experience in this subject you can simply say ‘none’.

Developing a project effectively (e.g. support for re-use options for a heritage site, selecting a preferred option and building a convincing and viable business case)
Use a scale of 1 to 5 where 1 = no confidence or skills and 5 = extremely confident or skilled.

What is the group’s / group members’ experience of project management of relevance to this group and/or project? Please provide examples of relevant projects or activities. If you don’t have experience in this subject you can simply say ‘none’.

Support needs

Which of the following approaches do you use to support your project?

Direct approaches to public sector organisations *

Direct approaches to professional bodies *

Direct approaches to heritage sector organisations *

External workshops or events *

In house learning / training *

Online learning *

Peer support *

Webinars *

Other (please state)

What barriers do you expect to face to accessing and applying the support on offer through My Place Mentoring?

Which of the following have you: (a) heard of, (b) approached already or (c) plan to consult with to support your project?

Architectural Heritage Fund

Architecture & Design Scotland (A+DS)

Association of Preservation Trusts

Built Environment Forum Scotland (BEFS)

Development Trusts Association Scotland

Heritage Lottery Fund

Historic Environment Scotland

Institute of fundraising

Local council

Peer networks (i.e. similar groups or individuals)

Planning Aid for Scotland (PAS)

Scotland’s Churches Trust

Scottish Civic Trust

Scottish Redundant Churches Trust (SRCT)

Other (please state)

Are there any other issues which groups like yours currently face when trying to create a better future for your local area?

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